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Smart Checklist vs Alternatives Feature comparison
Plugin or Jira native functionality
Compare what suits your team better: 3rd party apps or Jira built-in solution
| Made to |  Smart Checklist |  Jira action items |
|---|---|---|
| Try for Free | ||
| Create detail-rich checklist to organize your work |  | |
| Save checklists as templates to streamline recurring tasks | |  |
| Track progress with a checklists completion bar | | |
| Validate checklist completion before work item (issue) transition | | |
| Automatically add checklists based on work item (issue) field values or workflow settings | | |
Learn more about Jira action items functionality here
Smart Checklist vs Alternative Apps
Compare and choose the best add-on for your team
| Feature | Smart ChecklistTry for Free |  Checklist (Ent.) |  Multiple Checklists |
|---|---|---|---|
Pricing (Cloud, 100 users, monthly) | $83 | $100 | $50 |
| Custom statuses & formatting | | | (limited) |
| Create and manage checklist templates | | | |
| Set a template as default per work (issue) type | | | |
| Share checklist templates between projects | | | |
| Linked Templates – dynamically updated across work items (issue) | | | |
| Mandatory items | | | |
| Change checklist templates order | | | |
| Multiple Checklists | | | |
| History of checklist activity | | | |
| Notifications | | |  individual function information for Checklist (Ent.) or Multiple Checklists |
| Search checklist values with JQL | | | |
| Convert checklist item to Jira work items (issues) | | | |
| Clone checklists by cloning a Jira work item (issue) | | | |
| Reset checklist statuses when cloning Jira work item (issue) | | No info | |
| Automations/ Integrations | | Limited | |
| Migration support | | Limited | Limited |
| Import, export, and share checklists | | | |
| Manage custom permissions | | | |
| Data residency | | | |
Last updated 1 Apr 2025
Why choose tools by TitanApps
- Secure & GDPR Compliant
- Lightweight Interface
- Constant Product Development
- Detail-rich Documentation
- Expert Support
- Cloud Migration Assistance
- Partner Program Benefits
- Codifying Processes Methodology
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Manage processes better With Smart Checklist
Frequently Asked Questions 🤔
Haven't found an answer? Try our blog or ask us directly via email
Smart Checklist is a Jira add-on that allows you to include to-do lists in your Jira tickets. You can also create checklist templates for recurring tasks. They will be automatically added to an issue based on your triggers and criteria.
Yes, Smart Checklist is built using Atlassian Forge, meaning that all data will be stored within Atlassian infrastructure. This is ideal for finance, healthcare, government, and businesses with strict regulations or high security standards.
Smart Checklist is used to add to-do lists to Jira issues. Some of the most common use cases would include:
- Technical;
- Definition of Done;
- Acceptance Criteria;
- Product Release checklist;
- App publishing;
- Code Review checklist;
- Test cases;
- Security compliance;
- Support;
- Standard questionnaire for requests;
- HR and Finance;
- People Onboarding and Offboarding;
- Budget audit;
- Tax preparation;
- Marketing;
- SEO and content creation checklists;
- Marketing campaing planning.
Yes, you can save your checklists and use them as templates. A Jira checklist template will be added to an issue based on your triggers and criteria. Check how this functionality works on Data Center and Cloud instances.
Smart Checklist PRO and FREE are separate add-ons. The free version is limited to 5 templates, and a maximum of 20 items per checklist, and it is only available for Jira Cloud. You can compare the plugins in our documentation.
Pricing for the PRO version depends on the amount of users. You can check the pricing of our checklist for Jira Cloud here, and for Jira Data Center here.
Custom discounts may be available on a case-by-case basis, depending on factors such as user tier, license duration, license type, and any previous licenses. To inquire about a custom discount, please reach out to our Sales team at contact@titanapps.io.
You`ll need admin or system admin permissions to install Smart Checklist. You can install it directly from the Atlassian Marketplace.
Once Smart Checklist is installed by a Jira admin, most configurations – such as adding templates, setting up automations and validators – can be handled by project admins. Jira admins can also configure custom permissionі, learn more about it here.
While Smart Checklist PRO is available on Jira Cloud and Data Center, Smart Checklist FREE is only available on Jira Cloud.
You can import your checklists from Issue Checklist for Jira into Smart Checklist. You can also use a CSV file to bulk import your checklists from other sources.
Yes, we support CSV import from other sources. You can also import checklists from Trello directly via our power-up.
Yes, Smart Checklist functionality is fully available on Next-Gen Projects.
Compared to other Jira checklist plugins, Smart Checklist is #1 app Running on Atlassian, offers lightweight and user-friendly, and supports better migration to Cloud with JCMA. Learn more in our Comparison table.
Yes, Smart Checklist is GDPR compliant. You can learn more our data privacy and security policy via the following links:
- Cloud;
- Data Center.